{ "exportedAt": "2026-10-26T21:44:03.469Z", "exportedBy": "demo visitor", "role": "owner", "note": "Export of a Plumb Record project. Items and documents reflect people's confirmations and corrections; 'decisions' lists every one, with who made it and when.", "project": { "slug": "riverside", "name": "Riverside Community Centre", "subtitle": "Gymnasium & program wing", "numbers": "Job 5212 · Arch HA-24-31 · BP RCB-25-0418", "address": "riverside-wing@plumbrecord.com", "provider": "owner", "today": "2026-10-24", "weekLabel": "Week 41 of construction", "intro": "", "counts": { "emails": 1284, "attachments": 512, "lastFiled": "12 minutes ago" }, "dataset": "demo", "contractForm": "ccdc-2-2020", "jurisdiction": "ca-mb", "contingency": 150000 }, "phases": [ { "ordinal": 1, "name": "Planning", "state": "done" }, { "ordinal": 2, "name": "Design", "state": "done", "since": "2024-09-10", "evidence": { "label": "Design consultant engaged: Architect engaged under the design agreement", "itemId": "design-agreement", "itemLabel": "Halden Architects design agreement" } }, { "ordinal": 3, "name": "Permits & approvals", "state": "done", "since": "2025-06-20", "evidence": { "label": "Permit application submitted: Building permit application submitted", "itemId": "bp-application", "itemLabel": "RCB-25-0418" } }, { "ordinal": 4, "name": "Tender", "state": "done", "since": "2025-09-15", "evidence": { "label": "Tender issued: Issued for tender", "itemId": "tender", "itemLabel": "Tender results: four bids received" } }, { "ordinal": 5, "name": "Construction", "state": "current", "note": "About two-thirds billed", "since": "2025-11-18", "evidence": { "label": "Construction contract signed: CCDC 2 contract signed by all parties", "itemId": "contract", "itemLabel": "CCDC 2 stipulated price contract with Northstar Construction" } }, { "ordinal": 6, "name": "Commissioning & occupancy", "state": "upcoming", "note": "Forecast February" }, { "ordinal": 7, "name": "Closeout", "state": "upcoming" }, { "ordinal": 8, "name": "Warranty", "state": "upcoming" } ], "orgs": [ { "id": "own", "name": "Riverside Community Association", "type": "owner", "participation": "active", "domains": [ "riversidecc.org" ], "ccRate": 0.92, "confirmed": false }, { "id": "gc", "name": "Northstar Construction", "type": "contractor", "participation": "active", "domains": [ "northstarbuild.ca" ], "ccRate": 0.84, "confirmed": false }, { "id": "arch", "name": "Halden Architects", "type": "architect", "participation": "active", "domains": [ "halden.ca" ], "ccRate": 0.9, "confirmed": false }, { "id": "mech", "name": "Corvid Engineering", "type": "engineer", "participation": "passive", "domains": [ "corvideng.com" ], "ccRate": 0.41, "confirmed": false }, { "id": "struct", "name": "Kestrel Structural", "type": "engineer", "participation": "passive", "domains": [ "kestrelstructural.ca" ], "ccRate": 0.33, "confirmed": false }, { "id": "elec", "name": "Brightline Electric", "type": "trade", "participation": "passive", "domains": [ "brightline-electric.ca" ], "ccRate": 0.18, "confirmed": false }, { "id": "bank", "name": "Prairie Credit Union", "type": "lender", "participation": "active", "domains": [ "prairiecu.ca" ], "ccRate": 0.7, "confirmed": false }, { "id": "city", "name": "City of Riverside", "type": "city", "participation": "passive", "domains": [ "riverside.ca" ], "ccRate": 0.06, "confirmed": false } ], "people": [ { "id": "p1", "orgId": "own", "name": "Jordan Ellis", "role": "Building committee chair", "email": "jordan@riversidecc.org", "poc": true }, { "id": "p2", "orgId": "own", "name": "Sam Okafor", "role": "Treasurer · second signer", "email": "sam@riversidecc.org" }, { "id": "p3", "orgId": "own", "name": "Rita Valdez", "role": "Facilities coordinator", "email": "rita@riversidecc.org" }, { "id": "p4", "orgId": "gc", "name": "Dana Whitford", "role": "Project manager", "email": "dana@northstarbuild.ca", "poc": true }, { "id": "p5", "orgId": "gc", "name": "Marco Ruiz", "role": "Site superintendent (moved to another job)", "email": "marco@northstarbuild.ca", "leftAt": "2026-03-06" }, { "id": "p6", "orgId": "gc", "name": "Tom Becker", "role": "Site superintendent", "email": "tom@northstarbuild.ca" }, { "id": "p7", "orgId": "gc", "name": "Erin Wu", "role": "Accounting", "email": "erin@northstarbuild.ca" }, { "id": "p8", "orgId": "arch", "name": "Mei Tanaka", "role": "Project architect", "email": "mtanaka@halden.ca", "poc": true }, { "id": "p9", "orgId": "mech", "name": "Patrick Doyle", "role": "Mechanical engineer", "email": "pdoyle@corvideng.com", "poc": true }, { "id": "p10", "orgId": "struct", "name": "Priya Nand", "role": "Structural engineer", "email": "pnand@kestrelstructural.ca", "poc": true }, { "id": "p11", "orgId": "elec", "name": "Lou Fontaine", "role": "Electrical foreman", "email": "lou@brightline-electric.ca", "poc": true }, { "id": "p12", "orgId": "bank", "name": "Alex Shah", "role": "Commercial lending", "email": "alex.shah@prairiecu.ca", "poc": true }, { "id": "p13", "orgId": "city", "name": "Plan review desk", "role": "Permits", "email": "planreview@riverside.ca", "poc": true } ], "items": [ { "phase": 2, "review": "confirmed", "fields": [], "sources": [], "events": [ { "on": "2024-09-10", "text": "Architect engaged under the design agreement", "orgId": "own" } ], "visibility": "owner_consultant_contractor", "id": "design-agreement", "type": "Fee agreement", "title": "Halden Architects design agreement", "summary": "Full design and contract administration for the new wing.", "status": "complete", "statusLabel": "Signed", "updatedOn": "2024-09-10" }, { "phase": 3, "review": "confirmed", "fields": [], "sources": [], "events": [ { "on": "2025-06-20", "text": "Building permit application submitted", "orgId": "arch" }, { "on": "2025-08-01", "text": "Plan review comments returned (3)", "orgId": "city" }, { "on": "2025-09-02", "text": "Building permit issued", "orgId": "city" } ], "visibility": "owner_consultant_contractor", "id": "bp-application", "type": "Permit", "number": "RCB-25-0418", "title": "Building permit for the gymnasium & program wing", "summary": "Issued Sep 2 after one round of plan review comments.", "status": "complete", "statusLabel": "Issued", "updatedOn": "2025-09-02" }, { "phase": 4, "review": "confirmed", "fields": [], "sources": [], "events": [ { "on": "2025-09-15", "text": "Issued for tender", "orgId": "arch" }, { "on": "2025-10-14", "text": "Tender closed; bids received from four contractors", "orgId": "arch" } ], "visibility": "owner_consultant_contractor", "id": "tender", "type": "Bid comparison", "title": "Tender results: four bids received", "summary": "Northstar was the lowest compliant bid at $3,480,000.", "status": "complete", "statusLabel": "Awarded", "updatedOn": "2025-10-28" }, { "phase": 4, "review": "confirmed", "fields": [], "sources": [], "events": [ { "on": "2025-11-18", "text": "CCDC 2 contract signed by all parties", "orgId": "own" } ], "visibility": "owner_consultant_contractor", "id": "contract", "type": "Contract", "title": "CCDC 2 stipulated price contract with Northstar Construction", "summary": "Contract price $3,480,000 before GST. The association holds a $150,000 contingency outside the contract.", "status": "complete", "statusLabel": "Signed", "updatedOn": "2025-11-18", "amount": 3480000 }, { "phase": 5, "review": "confirmed", "fields": [], "sources": [], "events": [ { "on": "2026-01-14", "text": "Plumbing permit issued", "orgId": "city" } ], "visibility": "owner_consultant_contractor", "id": "pl-permit", "type": "Permit", "number": "PL-26-0112", "title": "Plumbing permit", "summary": "Issued to Northstar's plumbing subcontractor.", "status": "complete", "statusLabel": "Issued", "updatedOn": "2026-01-14" }, { "phase": 5, "review": "confirmed", "fields": [], "sources": [], "events": [ { "on": "2026-02-09", "text": "Electrical permit issued", "orgId": "city" } ], "visibility": "owner_consultant_contractor", "id": "el-permit", "type": "Permit", "number": "EL-26-0207", "title": "Electrical permit", "summary": "Issued to Brightline Electric.", "status": "complete", "statusLabel": "Issued", "updatedOn": "2026-02-09" }, { "phase": 5, "review": "confirmed", "fields": [], "sources": [], "events": [ { "on": "2026-07-14", "text": "Framing inspection passed with notes", "orgId": "city" } ], "visibility": "owner_consultant_contractor", "id": "insp-framing", "type": "Inspection", "title": "Framing inspection", "summary": "Passed with two notes: add exit signage (now CO 6) and fire-stop two penetrations.", "status": "complete", "statusLabel": "Passed with notes", "updatedOn": "2026-07-14" }, { "phase": 5, "review": "confirmed", "fields": [], "sources": [], "events": [ { "on": "2026-01-13", "text": "PCO 003 priced by Northstar", "orgId": "gc" }, { "on": "2026-01-17", "text": "Reviewed and recommended by Halden", "orgId": "arch" }, { "on": "2026-01-22", "text": "Signed by the owner and Northstar", "orgId": "own" } ], "visibility": "owner_consultant_contractor", "id": "co-1", "type": "Change Order", "number": "CO 1", "title": "Reroute abandoned water line found at the new footings", "summary": "An old water line, not on the survey, ran through the new east footings. Executed by all three parties.", "status": "complete", "statusLabel": "Executed", "updatedOn": "2026-01-22", "amount": 18600, "chain": [ "ccn-02", "pco-003", "co-1" ], "signoff": [ { "step": 1, "role": "review", "orgId": "arch", "personName": "Mei Tanaka", "state": "done", "actedOn": "2026-01-17", "basis": "observed_signature", "basisNote": "Halden's review stamp is on the change order" }, { "step": 2, "role": "sign", "orgId": "own", "personName": "Jordan Ellis", "state": "done", "actedOn": "2026-01-22", "basis": "observed_signature", "basisNote": "Signed copy received" }, { "step": 3, "role": "sign", "orgId": "gc", "personName": "Dana Whitford", "state": "done", "actedOn": "2026-01-22", "basis": "observed_signature", "basisNote": "Signed copy received" } ] }, { "phase": 5, "review": "confirmed", "fields": [], "sources": [], "events": [ { "on": "2026-02-17", "text": "PCO 005 priced by Northstar", "orgId": "gc" }, { "on": "2026-02-21", "text": "Reviewed and recommended by Halden", "orgId": "arch" }, { "on": "2026-02-26", "text": "Signed by the owner and Northstar", "orgId": "own" } ], "visibility": "owner_consultant_contractor", "id": "co-2", "type": "Change Order", "number": "CO 2", "title": "Sound system rough-in for the gymnasium", "summary": "The association asked for conduit and boxes for a future sound system. Executed by all three parties.", "status": "complete", "statusLabel": "Executed", "updatedOn": "2026-02-26", "amount": 9850, "chain": [ "pco-005", "co-2" ], "signoff": [ { "step": 1, "role": "review", "orgId": "arch", "personName": "Mei Tanaka", "state": "done", "actedOn": "2026-02-21", "basis": "observed_signature", "basisNote": "Halden's review stamp is on the change order" }, { "step": 2, "role": "sign", "orgId": "own", "personName": "Jordan Ellis", "state": "done", "actedOn": "2026-02-26", "basis": "observed_signature", "basisNote": "Signed copy received" }, { "step": 3, "role": "sign", "orgId": "gc", "personName": "Dana Whitford", "state": "done", "actedOn": "2026-02-26", "basis": "observed_signature", "basisNote": "Signed copy received" } ] }, { "phase": 5, "review": "confirmed", "fields": [], "sources": [], "events": [ { "on": "2026-03-10", "text": "PCO 007 priced by Northstar", "orgId": "gc" }, { "on": "2026-03-14", "text": "Reviewed and recommended by Halden", "orgId": "arch" }, { "on": "2026-03-19", "text": "Signed by the owner and Northstar", "orgId": "own" } ], "visibility": "owner_consultant_contractor", "id": "co-3", "type": "Change Order", "number": "CO 3", "title": "Rock excavation at the north footings", "summary": "Bedrock was higher than the geotechnical report expected. Executed by all three parties.", "status": "complete", "statusLabel": "Executed", "updatedOn": "2026-03-19", "amount": 27400, "chain": [ "ccn-04", "pco-007", "co-3" ], "signoff": [ { "step": 1, "role": "review", "orgId": "arch", "personName": "Mei Tanaka", "state": "done", "actedOn": "2026-03-14", "basis": "observed_signature", "basisNote": "Halden's review stamp is on the change order" }, { "step": 2, "role": "sign", "orgId": "own", "personName": "Jordan Ellis", "state": "done", "actedOn": "2026-03-19", "basis": "observed_signature", "basisNote": "Signed copy received" }, { "step": 3, "role": "sign", "orgId": "gc", "personName": "Dana Whitford", "state": "done", "actedOn": "2026-03-19", "basis": "observed_signature", "basisNote": "Signed copy received" } ] }, { "phase": 5, "review": "confirmed", "fields": [], "sources": [], "events": [ { "on": "2026-04-21", "text": "PCO 008 priced by Northstar", "orgId": "gc" }, { "on": "2026-04-25", "text": "Reviewed and recommended by Halden", "orgId": "arch" }, { "on": "2026-04-30", "text": "Signed by the owner and Northstar", "orgId": "own" } ], "visibility": "owner_consultant_contractor", "id": "co-4", "type": "Change Order", "number": "CO 4", "title": "Delete the exterior entrance canopy (credit)", "summary": "The association chose to defer the canopy to a later phase. Executed by all three parties.", "status": "complete", "statusLabel": "Executed", "updatedOn": "2026-04-30", "amount": -12400, "chain": [ "pco-008", "co-4" ], "signoff": [ { "step": 1, "role": "review", "orgId": "arch", "personName": "Mei Tanaka", "state": "done", "actedOn": "2026-04-25", "basis": "observed_signature", "basisNote": "Halden's review stamp is on the change order" }, { "step": 2, "role": "sign", "orgId": "own", "personName": "Jordan Ellis", "state": "done", "actedOn": "2026-04-30", "basis": "observed_signature", "basisNote": "Signed copy received" }, { "step": 3, "role": "sign", "orgId": "gc", "personName": "Dana Whitford", "state": "done", "actedOn": "2026-04-30", "basis": "observed_signature", "basisNote": "Signed copy received" } ] }, { "phase": 5, "review": "confirmed", "fields": [], "sources": [], "events": [ { "on": "2026-06-02", "text": "PCO 011 priced by Northstar", "orgId": "gc" }, { "on": "2026-06-06", "text": "Reviewed and recommended by Halden", "orgId": "arch" }, { "on": "2026-06-11", "text": "Signed by the owner and Northstar", "orgId": "own" } ], "visibility": "owner_consultant_contractor", "id": "co-5", "type": "Change Order", "number": "CO 5", "title": "Reroute supply duct to clear the gym ceiling height", "summary": "Duct as drawn would have cut into the required gym clear height. Executed by all three parties.", "status": "complete", "statusLabel": "Executed", "updatedOn": "2026-06-11", "amount": 6950, "chain": [ "ccn-07", "pco-011", "co-5" ], "signoff": [ { "step": 1, "role": "review", "orgId": "arch", "personName": "Mei Tanaka", "state": "done", "actedOn": "2026-06-06", "basis": "observed_signature", "basisNote": "Halden's review stamp is on the change order" }, { "step": 2, "role": "sign", "orgId": "own", "personName": "Jordan Ellis", "state": "done", "actedOn": "2026-06-11", "basis": "observed_signature", "basisNote": "Signed copy received" }, { "step": 3, "role": "sign", "orgId": "gc", "personName": "Dana Whitford", "state": "done", "actedOn": "2026-06-11", "basis": "observed_signature", "basisNote": "Signed copy received" } ] }, { "phase": 5, "review": "confirmed", "fields": [], "sources": [], "events": [ { "on": "2026-07-14", "text": "PCO 013 priced by Northstar", "orgId": "gc" }, { "on": "2026-07-18", "text": "Reviewed and recommended by Halden", "orgId": "arch" }, { "on": "2026-07-23", "text": "Signed by the owner and Northstar", "orgId": "own" } ], "visibility": "owner_consultant_contractor", "id": "co-6", "type": "Change Order", "number": "CO 6", "title": "Additional exit signage requested by the fire inspector", "summary": "Two more illuminated exit signs, added at framing inspection. Executed by all three parties.", "status": "complete", "statusLabel": "Executed", "updatedOn": "2026-07-23", "amount": 4200, "chain": [ "pco-013", "co-6" ], "signoff": [ { "step": 1, "role": "review", "orgId": "arch", "personName": "Mei Tanaka", "state": "done", "actedOn": "2026-07-18", "basis": "observed_signature", "basisNote": "Halden's review stamp is on the change order" }, { "step": 2, "role": "sign", "orgId": "own", "personName": "Jordan Ellis", "state": "done", "actedOn": "2026-07-23", "basis": "observed_signature", "basisNote": "Signed copy received" }, { "step": 3, "role": "sign", "orgId": "gc", "personName": "Dana Whitford", "state": "done", "actedOn": "2026-07-23", "basis": "observed_signature", "basisNote": "Signed copy received" } ] }, { "phase": 5, "review": "confirmed", "fields": [], "sources": [], "events": [ { "on": "2026-09-01", "text": "PCO 015 priced by Northstar", "orgId": "gc" }, { "on": "2026-09-05", "text": "Reviewed and recommended by Halden", "orgId": "arch" }, { "on": "2026-09-10", "text": "Signed by the owner and Northstar", "orgId": "own" } ], "visibility": "owner_consultant_contractor", "id": "co-7", "type": "Change Order", "number": "CO 7", "title": "Upgrade to a sprung gymnasium floor", "summary": "Difference between the specified floor and a sprung system the association preferred. Executed by all three parties.", "status": "complete", "statusLabel": "Executed", "updatedOn": "2026-09-10", "amount": 6640, "chain": [ "pco-015", "co-7" ], "signoff": [ { "step": 1, "role": "review", "orgId": "arch", "personName": "Mei Tanaka", "state": "done", "actedOn": "2026-09-05", "basis": "observed_signature", "basisNote": "Halden's review stamp is on the change order" }, { "step": 2, "role": "sign", "orgId": "own", "personName": "Jordan Ellis", "state": "done", "actedOn": "2026-09-10", "basis": "observed_signature", "basisNote": "Signed copy received" }, { "step": 3, "role": "sign", "orgId": "gc", "personName": "Dana Whitford", "state": "done", "actedOn": "2026-09-10", "basis": "observed_signature", "basisNote": "Signed copy received" } ] }, { "phase": 5, "review": "confirmed", "fields": [], "sources": [], "events": [ { "on": "2026-10-03", "text": "PCO 017 requested", "orgId": "arch" }, { "on": "2026-10-09", "text": "Priced by Northstar at $14,300", "orgId": "gc" } ], "visibility": "owner_consultant_contractor", "id": "pco-017", "type": "Potential change order", "number": "PCO 017", "title": "Fire separation upgrade at the link corridor", "summary": "Required by the City's plan review comment on the link corridor. Halden recommends it; waiting on the association's approval.", "status": "approval", "statusLabel": "Owner approval needed", "nextActionOrgId": "own", "dueOn": "2026-10-30", "heldDays": 15, "updatedOn": "2026-10-09", "amount": 14300, "signoff": [ { "step": 1, "role": "review", "orgId": "arch", "personName": "Mei Tanaka", "state": "done", "actedOn": "2026-10-12", "basis": "contract_default", "basisNote": "Typical under CCDC 2: the consultant reviews the contractor's price" }, { "step": 2, "role": "approve", "orgId": "own", "personName": "Jordan Ellis", "state": "pending", "basis": "explicit_request", "basisNote": "Dana asked the association to approve or decline", "confidence": 0.9 } ] }, { "phase": 5, "review": "confirmed", "fields": [], "sources": [], "events": [ { "on": "2026-10-10", "text": "PCO 018 requested", "orgId": "own" }, { "on": "2026-10-16", "text": "Priced by Northstar at $4,600", "orgId": "gc" } ], "visibility": "owner_consultant_contractor", "id": "pco-018", "type": "Potential change order", "number": "PCO 018", "title": "Motorized gym divider curtain", "summary": "Priced at the association's request. Waiting on the association to choose between the manual and motorized curtain.", "status": "approval", "statusLabel": "Owner approval needed", "nextActionOrgId": "arch", "dueOn": "2026-11-06", "heldDays": 8, "updatedOn": "2026-10-16", "amount": 4600, "signoff": [ { "step": 1, "role": "review", "orgId": "arch", "personName": "Mei Tanaka", "state": "pending", "basis": "contract_default", "basisNote": "Typical under CCDC 2: the consultant reviews the contractor's price" }, { "step": 2, "role": "approve", "orgId": "own", "personName": "Jordan Ellis", "state": "pending", "basis": "explicit_request", "basisNote": "Dana asked the association to approve or decline", "confidence": 0.9 } ] }, { "phase": 5, "review": "confirmed", "fields": [], "sources": [], "events": [ { "on": "2026-02-05", "text": "Pay application 1 submitted", "orgId": "gc" }, { "on": "2026-02-11", "text": "Certificate for payment issued", "orgId": "arch" } ], "visibility": "owner_consultant_contractor", "id": "pa-1", "type": "Pay application", "number": "Pay app 1", "title": "January progress billing", "summary": "Work to date $174,000; $160,950.00 due before GST. Certified by Halden.", "status": "complete", "statusLabel": "Certified and paid", "updatedOn": "2026-02-11", "amount": 160950, "signoff": [ { "step": 1, "role": "certify", "orgId": "arch", "personName": "Mei Tanaka", "state": "done", "actedOn": "2026-02-11", "basis": "observed_signature", "basisNote": "Certificate for payment received" }, { "step": 2, "role": "approve", "orgId": "own", "personName": "Sam Okafor", "state": "done", "actedOn": "2026-02-22", "basis": "contract_default", "basisNote": "The owner approves payment of the certified amount" } ] }, { "phase": 5, "review": "confirmed", "fields": [], "sources": [], "events": [ { "on": "2026-03-05", "text": "Pay application 2 submitted", "orgId": "gc" }, { "on": "2026-03-10", "text": "Certificate for payment issued", "orgId": "arch" } ], "visibility": "owner_consultant_contractor", "id": "pa-2", "type": "Pay application", "number": "Pay app 2", "title": "February progress billing", "summary": "Work to date $418,000; $225,700.00 due before GST. Certified by Halden.", "status": "complete", "statusLabel": "Certified and paid", "updatedOn": "2026-03-10", "amount": 225700, "signoff": [ { "step": 1, "role": "certify", "orgId": "arch", "personName": "Mei Tanaka", "state": "done", "actedOn": "2026-03-10", "basis": "observed_signature", "basisNote": "Certificate for payment received" }, { "step": 2, "role": "approve", "orgId": "own", "personName": "Sam Okafor", "state": "done", "actedOn": "2026-03-24", "basis": "contract_default", "basisNote": "The owner approves payment of the certified amount" } ] }, { "phase": 5, "review": "confirmed", "fields": [], "sources": [], "events": [ { "on": "2026-04-06", "text": "Pay application 3 submitted", "orgId": "gc" }, { "on": "2026-04-10", "text": "Certificate for payment issued", "orgId": "arch" } ], "visibility": "owner_consultant_contractor", "id": "pa-3", "type": "Pay application", "number": "Pay app 3", "title": "March progress billing", "summary": "Work to date $702,000; $262,700.00 due before GST. Certified by Halden.", "status": "complete", "statusLabel": "Certified and paid", "updatedOn": "2026-04-10", "amount": 262700, "signoff": [ { "step": 1, "role": "certify", "orgId": "arch", "personName": "Mei Tanaka", "state": "done", "actedOn": "2026-04-10", "basis": "observed_signature", "basisNote": "Certificate for payment received" }, { "step": 2, "role": "approve", "orgId": "own", "personName": "Sam Okafor", "state": "done", "actedOn": "2026-04-24", "basis": "contract_default", "basisNote": "The owner approves payment of the certified amount" } ] }, { "phase": 5, "review": "confirmed", "fields": [], "sources": [], "events": [ { "on": "2026-05-05", "text": "Pay application 4 submitted", "orgId": "gc" }, { "on": "2026-05-11", "text": "Certificate for payment issued", "orgId": "arch" } ], "visibility": "owner_consultant_contractor", "id": "pa-4", "type": "Pay application", "number": "Pay app 4", "title": "April progress billing", "summary": "Work to date $1,015,000; $289,525.00 due before GST. Certified by Halden.", "status": "complete", "statusLabel": "Certified and paid", "updatedOn": "2026-05-11", "amount": 289525, "signoff": [ { "step": 1, "role": "certify", "orgId": "arch", "personName": "Mei Tanaka", "state": "done", "actedOn": "2026-05-11", "basis": "observed_signature", "basisNote": "Certificate for payment received" }, { "step": 2, "role": "approve", "orgId": "own", "personName": "Sam Okafor", "state": "done", "actedOn": "2026-05-27", "basis": "contract_default", "basisNote": "The owner approves payment of the certified amount" } ] }, { "phase": 5, "review": "confirmed", "fields": [], "sources": [], "events": [ { "on": "2026-06-04", "text": "Pay application 5 submitted", "orgId": "gc" }, { "on": "2026-06-09", "text": "Certificate for payment issued", "orgId": "arch" } ], "visibility": "owner_consultant_contractor", "id": "pa-5", "type": "Pay application", "number": "Pay app 5", "title": "May progress billing", "summary": "Work to date $1,330,000; $291,375.00 due before GST. Certified by Halden.", "status": "complete", "statusLabel": "Certified and paid", "updatedOn": "2026-06-09", "amount": 291375, "signoff": [ { "step": 1, "role": "certify", "orgId": "arch", "personName": "Mei Tanaka", "state": "done", "actedOn": "2026-06-09", "basis": "observed_signature", "basisNote": "Certificate for payment received" }, { "step": 2, "role": "approve", "orgId": "own", "personName": "Sam Okafor", "state": "done", "actedOn": "2026-06-24", "basis": "contract_default", "basisNote": "The owner approves payment of the certified amount" } ] }, { "phase": 5, "review": "confirmed", "fields": [], "sources": [], "events": [ { "on": "2026-07-06", "text": "Pay application 6 submitted", "orgId": "gc" }, { "on": "2026-07-10", "text": "Certificate for payment issued", "orgId": "arch" } ], "visibility": "owner_consultant_contractor", "id": "pa-6", "type": "Pay application", "number": "Pay app 6", "title": "June progress billing", "summary": "Work to date $1,640,000; $286,750.00 due before GST. Certified by Halden.", "status": "complete", "statusLabel": "Certified and paid", "updatedOn": "2026-07-10", "amount": 286750, "signoff": [ { "step": 1, "role": "certify", "orgId": "arch", "personName": "Mei Tanaka", "state": "done", "actedOn": "2026-07-10", "basis": "observed_signature", "basisNote": "Certificate for payment received" }, { "step": 2, "role": "approve", "orgId": "own", "personName": "Sam Okafor", "state": "done", "actedOn": "2026-08-07", "basis": "contract_default", "basisNote": "The owner approves payment of the certified amount" } ] }, { "phase": 5, "review": "confirmed", "fields": [], "sources": [], "events": [ { "on": "2026-08-05", "text": "Pay application 7 submitted", "orgId": "gc" }, { "on": "2026-08-11", "text": "Certificate for payment issued", "orgId": "arch" } ], "visibility": "owner_consultant_contractor", "id": "pa-7", "type": "Pay application", "number": "Pay app 7", "title": "July progress billing", "summary": "Work to date $1,905,000; $245,125.00 due before GST. Certified by Halden.", "status": "complete", "statusLabel": "Certified and paid", "updatedOn": "2026-08-11", "amount": 245125, "signoff": [ { "step": 1, "role": "certify", "orgId": "arch", "personName": "Mei Tanaka", "state": "done", "actedOn": "2026-08-11", "basis": "observed_signature", "basisNote": "Certificate for payment received" }, { "step": 2, "role": "approve", "orgId": "own", "personName": "Sam Okafor", "state": "done", "actedOn": "2026-08-26", "basis": "contract_default", "basisNote": "The owner approves payment of the certified amount" } ] }, { "phase": 5, "review": "confirmed", "fields": [], "sources": [], "events": [ { "on": "2026-09-04", "text": "Pay application 8 submitted", "orgId": "gc" }, { "on": "2026-09-16", "text": "Certificate for payment issued", "orgId": "arch" } ], "visibility": "owner_consultant_contractor", "id": "pa-8", "type": "Pay application", "number": "Pay app 8", "title": "August progress billing", "summary": "Work to date $2,170,000; $245,125.00 due before GST. Certified by Halden.", "status": "complete", "statusLabel": "Certified and paid", "updatedOn": "2026-09-16", "amount": 245125, "signoff": [ { "step": 1, "role": "certify", "orgId": "arch", "personName": "Mei Tanaka", "state": "done", "actedOn": "2026-09-16", "basis": "observed_signature", "basisNote": "Certificate for payment received" }, { "step": 2, "role": "approve", "orgId": "own", "personName": "Sam Okafor", "state": "done", "actedOn": "2026-09-23", "basis": "contract_default", "basisNote": "The owner approves payment of the certified amount" } ] }, { "phase": 5, "review": "confirmed", "fields": [], "sources": [], "events": [ { "on": "2026-10-05", "text": "Pay application 9 submitted", "orgId": "gc" } ], "visibility": "owner_consultant_contractor", "id": "pa-9", "type": "Pay application", "number": "Pay app 9", "title": "September progress billing", "summary": "Work to date $2,408,000; $220,150.00 due before GST. With Halden for certification.", "status": "waiting", "statusLabel": "With Halden for certification", "nextActionOrgId": "arch", "heldDays": 19, "updatedOn": "2026-10-05", "amount": 220150, "signoff": [ { "step": 1, "role": "certify", "orgId": "arch", "personName": "Mei Tanaka", "state": "pending", "basis": "contract_default", "basisNote": "Typical under CCDC 2 GC 5.3: the Payment Certifier certifies the amount due" }, { "step": 2, "role": "approve", "orgId": "own", "personName": "Sam Okafor", "state": "pending", "basis": "contract_default", "basisNote": "The owner approves payment of the certified amount" } ] }, { "phase": 5, "review": "confirmed", "fields": [], "sources": [], "events": [ { "on": "2026-05-28", "text": "Advance received", "orgId": "bank" } ], "visibility": "owner_internal", "id": "draw-1", "type": "Draw request", "number": "Draw 1", "title": "Borrowing request to Prairie Credit Union", "summary": "Funded pay application 4.", "status": "complete", "statusLabel": "Funded", "updatedOn": "2026-05-28", "amount": 304001.25, "signoff": [ { "step": 1, "role": "approve", "orgId": "own", "personName": "Jordan Ellis", "state": "done", "basis": "contract_default", "basisNote": "Loan agreement: two authorized signers. Each signs for themselves" }, { "step": 1, "role": "approve", "orgId": "own", "personName": "Sam Okafor", "state": "done", "basis": "contract_default", "basisNote": "Loan agreement: two authorized signers. Each signs for themselves" }, { "step": 2, "role": "approve", "orgId": "bank", "personName": "Alex Shah", "state": "done", "basis": "contract_default", "basisNote": "The lender releases the funds" } ] }, { "phase": 5, "review": "confirmed", "fields": [], "sources": [], "events": [ { "on": "2026-06-25", "text": "Advance received", "orgId": "bank" } ], "visibility": "owner_internal", "id": "draw-2", "type": "Draw request", "number": "Draw 2", "title": "Borrowing request to Prairie Credit Union", "summary": "Funded pay application 5.", "status": "complete", "statusLabel": "Funded", "updatedOn": "2026-06-25", "amount": 305943.75, "signoff": [ { "step": 1, "role": "approve", "orgId": "own", "personName": "Jordan Ellis", "state": "done", "basis": "contract_default", "basisNote": "Loan agreement: two authorized signers. Each signs for themselves" }, { "step": 1, "role": "approve", "orgId": "own", "personName": "Sam Okafor", "state": "done", "basis": "contract_default", "basisNote": "Loan agreement: two authorized signers. Each signs for themselves" }, { "step": 2, "role": "approve", "orgId": "bank", "personName": "Alex Shah", "state": "done", "basis": "contract_default", "basisNote": "The lender releases the funds" } ] }, { "phase": 5, "review": "confirmed", "fields": [], "sources": [], "events": [ { "on": "2026-08-08", "text": "Advance received", "orgId": "bank" } ], "visibility": "owner_internal", "id": "draw-3", "type": "Draw request", "number": "Draw 3", "title": "Borrowing request to Prairie Credit Union", "summary": "Funded pay application 6.", "status": "complete", "statusLabel": "Funded", "updatedOn": "2026-08-08", "amount": 301087.5, "signoff": [ { "step": 1, "role": "approve", "orgId": "own", "personName": "Jordan Ellis", "state": "done", "basis": "contract_default", "basisNote": "Loan agreement: two authorized signers. Each signs for themselves" }, { "step": 1, "role": "approve", "orgId": "own", "personName": "Sam Okafor", "state": "done", "basis": "contract_default", "basisNote": "Loan agreement: two authorized signers. Each signs for themselves" }, { "step": 2, "role": "approve", "orgId": "bank", "personName": "Alex Shah", "state": "done", "basis": "contract_default", "basisNote": "The lender releases the funds" } ] }, { "phase": 5, "review": "confirmed", "fields": [], "sources": [], "events": [ { "on": "2026-08-27", "text": "Advance received", "orgId": "bank" } ], "visibility": "owner_internal", "id": "draw-4", "type": "Draw request", "number": "Draw 4", "title": "Borrowing request to Prairie Credit Union", "summary": "Funded pay application 7.", "status": "complete", "statusLabel": "Funded", "updatedOn": "2026-08-27", "amount": 257381.25, "signoff": [ { "step": 1, "role": "approve", "orgId": "own", "personName": "Jordan Ellis", "state": "done", "basis": "contract_default", "basisNote": "Loan agreement: two authorized signers. Each signs for themselves" }, { "step": 1, "role": "approve", "orgId": "own", "personName": "Sam Okafor", "state": "done", "basis": "contract_default", "basisNote": "Loan agreement: two authorized signers. Each signs for themselves" }, { "step": 2, "role": "approve", "orgId": "bank", "personName": "Alex Shah", "state": "done", "basis": "contract_default", "basisNote": "The lender releases the funds" } ] }, { "phase": 5, "review": "confirmed", "fields": [], "sources": [], "events": [ { "on": "2026-09-24", "text": "Advance received", "orgId": "bank" } ], "visibility": "owner_internal", "id": "draw-5", "type": "Draw request", "number": "Draw 5", "title": "Borrowing request to Prairie Credit Union", "summary": "Funded pay application 8.", "status": "complete", "statusLabel": "Funded", "updatedOn": "2026-09-24", "amount": 257381.25, "signoff": [ { "step": 1, "role": "approve", "orgId": "own", "personName": "Jordan Ellis", "state": "done", "basis": "contract_default", "basisNote": "Loan agreement: two authorized signers. Each signs for themselves" }, { "step": 1, "role": "approve", "orgId": "own", "personName": "Sam Okafor", "state": "done", "basis": "contract_default", "basisNote": "Loan agreement: two authorized signers. Each signs for themselves" }, { "step": 2, "role": "approve", "orgId": "bank", "personName": "Alex Shah", "state": "done", "basis": "contract_default", "basisNote": "The lender releases the funds" } ] }, { "phase": 5, "review": "confirmed", "fields": [], "sources": [], "events": [ { "on": "2026-10-15", "text": "Credit union asked for an updated cost-to-complete before funding", "orgId": "bank" } ], "visibility": "owner_internal", "id": "draw-6", "type": "Draw request", "number": "Draw 6", "title": "Borrowing request to Prairie Credit Union", "summary": "Waiting on an updated cost-to-complete the credit union asked for.", "status": "blocked", "statusLabel": "Lender needs cost-to-complete", "nextActionOrgId": "own", "dueOn": "2026-11-05", "heldDays": 9, "updatedOn": "2026-10-15", "amount": 231157.5, "signoff": [ { "step": 1, "role": "approve", "orgId": "own", "personName": "Jordan Ellis", "state": "pending", "basis": "contract_default", "basisNote": "Loan agreement: two authorized signers. Each signs for themselves" }, { "step": 1, "role": "approve", "orgId": "own", "personName": "Sam Okafor", "state": "pending", "basis": "contract_default", "basisNote": "Loan agreement: two authorized signers. Each signs for themselves" }, { "step": 2, "role": "approve", "orgId": "bank", "personName": "Alex Shah", "state": "pending", "basis": "contract_default", "basisNote": "The lender releases the funds" } ] }, { "phase": 5, "review": "confirmed", "fields": [], "sources": [ { "kind": "message", "id": "m1", "label": "Email “RFI 21 roof drains – following up” · Oct 14" } ], "events": [ { "on": "2026-10-05", "text": "RFI 21 sent to Halden", "orgId": "gc" }, { "on": "2026-10-14", "text": "Northstar followed up", "orgId": "gc" } ], "visibility": "owner_consultant_contractor", "id": "rfi-21", "type": "RFI", "number": "RFI 21", "title": "Roof drain locations at the gym parapet", "summary": "Northstar asked whether the two roof drains can shift 600 mm to clear a joist. Waiting on Halden.", "status": "waiting", "statusLabel": "With Halden", "nextActionOrgId": "arch", "heldDays": 19, "updatedOn": "2026-10-05", "signoff": [ { "step": 1, "role": "review", "orgId": "arch", "personName": "Mei Tanaka", "state": "pending", "basis": "addressed_to", "basisNote": "Addressed to Mei", "confidence": 0.86 }, { "step": 2, "role": "acknowledge", "orgId": "gc", "state": "pending", "basis": "contract_default", "basisNote": "The contractor confirms whether the answer changes cost or time" } ] }, { "phase": 5, "review": "confirmed", "fields": [], "sources": [], "events": [ { "on": "2026-10-09", "text": "RFI 22 sent", "orgId": "gc" }, { "on": "2026-10-13", "text": "Halden answered", "orgId": "arch" } ], "visibility": "owner_consultant_contractor", "id": "rfi-22", "type": "RFI", "number": "RFI 22", "title": "Gym wall padding mounting height", "summary": "Answered by Halden in 4 days: 2,100 mm to the top of the pad.", "status": "complete", "statusLabel": "Answered", "updatedOn": "2026-10-13" }, { "phase": 5, "review": "confirmed", "fields": [], "sources": [], "events": [ { "on": "2026-10-18", "text": "RFI 23 sent", "orgId": "gc" }, { "on": "2026-10-20", "text": "Halden answered", "orgId": "arch" } ], "visibility": "owner_consultant_contractor", "id": "rfi-23", "type": "RFI", "number": "RFI 23", "title": "Program room door hardware finish", "summary": "Answered in 2 days: match the existing building's satin stainless.", "status": "complete", "statusLabel": "Answered", "updatedOn": "2026-10-20" }, { "phase": 5, "review": "confirmed", "fields": [], "sources": [ { "kind": "message", "id": "m6", "label": "Email “RTU-2 resubmittal” · Oct 12" } ], "events": [ { "on": "2026-08-28", "text": "First submission", "orgId": "gc" }, { "on": "2026-09-08", "text": "Revise and resubmit (controls)", "orgId": "mech" }, { "on": "2026-09-29", "text": "Second revise and resubmit", "orgId": "mech" }, { "on": "2026-10-12", "text": "Third submission", "orgId": "gc" } ], "visibility": "owner_consultant_contractor", "id": "sub-rtu", "type": "Submittal", "number": "SUB-23 81 19", "title": "Rooftop unit (RTU-2) submittal", "summary": "Returned 'revise and resubmit' twice for the economizer controls. The third submission has been with Corvid since Oct 12.", "status": "waiting", "statusLabel": "Third review with Corvid", "nextActionOrgId": "mech", "heldDays": 12, "updatedOn": "2026-10-12" }, { "phase": 5, "review": "confirmed", "fields": [], "sources": [], "events": [ { "on": "2026-09-17", "text": "Submitted", "orgId": "gc" }, { "on": "2026-09-24", "text": "No exceptions taken", "orgId": "arch" } ], "visibility": "owner_consultant_contractor", "id": "sub-floor", "type": "Submittal", "number": "SUB-09 64 66", "title": "Sprung gymnasium floor system", "summary": "Reviewed, no exceptions taken. Install needs the building heated to 15 °C for 7 days first.", "status": "complete", "statusLabel": "Reviewed", "updatedOn": "2026-09-24" }, { "phase": 5, "review": "confirmed", "fields": [], "sources": [ { "kind": "message", "id": "m2", "label": "Email “Divider curtain selection” · Oct 12" } ], "events": [ { "on": "2026-10-12", "text": "Halden asked the association to choose", "orgId": "arch" } ], "visibility": "owner_consultant_contractor", "id": "dec-curtain", "type": "Decision", "title": "Choose the gym divider curtain: manual or motorized", "summary": "Halden needs the choice to finalize the ceiling grid. Asked Oct 12; the committee meets Oct 28.", "status": "approval", "statusLabel": "Owner decision", "nextActionOrgId": "own", "dueOn": "2026-10-30", "heldDays": 12, "updatedOn": "2026-10-12", "waitingOnOwner": true }, { "phase": 5, "review": "confirmed", "fields": [], "sources": [ { "kind": "message", "id": "m7", "label": "Email “Site meeting 13 minutes” · Oct 3" } ], "events": [ { "on": "2026-10-01", "text": "Palette B chosen at the site meeting", "orgId": "own" } ], "visibility": "owner_consultant_contractor", "id": "dec-colours", "type": "Decision", "title": "Program room finish colours", "summary": "Chosen at the Oct 1 site meeting: palette B.", "status": "complete", "statusLabel": "Decided", "updatedOn": "2026-10-01" }, { "phase": 5, "review": "confirmed", "fields": [], "sources": [], "events": [ { "on": "2026-10-18", "text": "Northstar flagged the floor install date at the site meeting", "orgId": "gc" } ], "visibility": "owner_consultant_contractor", "id": "temp-heat", "type": "Action item", "title": "Permanent heat on before the gym floor install", "summary": "The floor installer needs 7 days at 15 °C. RTU-2 start-up depends on its submittal clearing review.", "status": "waiting", "statusLabel": "Depends on RTU-2", "nextActionOrgId": "gc", "dueOn": "2026-11-09", "heldDays": 6, "updatedOn": "2026-10-18" }, { "phase": 5, "review": "confirmed", "fields": [], "sources": [], "events": [ { "on": "2026-10-16", "text": "Field review issued", "orgId": "arch" } ], "visibility": "owner_consultant_contractor", "id": "fr-07", "type": "Field report", "number": "FR 07", "title": "Halden field review 7", "summary": "Roof membrane complete; two fire-stopping notes for Northstar.", "status": "complete", "statusLabel": "Issued", "updatedOn": "2026-10-16" } ], "issues": [ { "key": "gym-floor-heat", "title": "Gym floor install needs permanent heat by Nov 9", "theme": "Schedule", "severity": "high", "status": "open", "due": "2026-11-09", "dueLabel": "Heat on for the gym floor install", "summary": "The sprung floor needs the building at 15 °C for 7 days before install on Nov 16. Permanent heat depends on RTU-2 starting up, and its submittal is on a third review. A slip here pushes substantial performance.", "nextAction": "Northstar Construction and Corvid Engineering: agree an RTU-2 review and start-up date this week, or arrange temporary heat", "nextActionOrg": "gc", "signalIds": [ "s5" ], "itemIds": [ "temp-heat", "sub-rtu", "sub-floor" ], "documentIds": [], "confidence": 0.86 }, { "key": "draw-6-cost-to-complete", "title": "Draw 6 is waiting on an updated cost-to-complete", "theme": "Insurance & finance", "severity": "high", "status": "open", "due": "2026-11-05", "dueLabel": "Draw 6 package to the credit union", "summary": "Prairie Credit Union asked for a cost-to-complete before funding pay application 9. The last one was in July. Without it the September payment can't be funded from the loan.", "nextAction": "Northstar Construction: send an updated cost-to-complete; Riverside Community Association: forward it with the draw package", "nextActionOrg": "gc", "signalIds": [], "itemIds": [ "draw-6", "pa-9" ], "documentIds": [], "confidence": 0.9 }, { "key": "rfi-21-roof-drains", "title": "RFI 21 (roof drains) open 19 days", "theme": "Questions & submittals", "severity": "medium", "status": "open", "summary": "Northstar asked on Oct 5 whether two roof drains can shift to clear a joist. Most RFIs on this project are answered in 3–5 days. The roofer can't finish the parapet flashing until it's answered.", "nextAction": "Halden Architects: answer RFI 21", "nextActionOrg": "arch", "signalIds": [ "s2" ], "itemIds": [ "rfi-21" ], "documentIds": [], "confidence": 0.88 }, { "key": "curtain-decision", "title": "The association owes a decision on the gym divider curtain", "theme": "Owner decisions", "severity": "medium", "status": "open", "summary": "Halden asked on Oct 12 for a choice between the manual and motorized curtain (PCO 018, $4,600). The ceiling grid can't be finalized until then.", "nextAction": "Riverside Community Association: decide at the Oct 28 committee meeting", "nextActionOrg": "own", "signalIds": [ "s3" ], "itemIds": [ "dec-curtain", "pco-018" ], "documentIds": [], "confidence": 0.85 }, { "key": "fire-separation", "title": "Fire separation upgrade (PCO 017) needs the association's approval", "theme": "Changes", "severity": "medium", "status": "open", "summary": "The City's plan review requires an upgraded fire separation at the link corridor. Halden reviewed Northstar's $14,300 price and recommends it.", "nextAction": "Riverside Community Association: approve PCO 017 so it can become a change order", "nextActionOrg": "own", "signalIds": [], "itemIds": [ "pco-017" ], "documentIds": [], "confidence": 0.9 }, { "key": "rtu-resubmittal", "title": "Rooftop unit submittal on its third review", "theme": "Questions & submittals", "severity": "medium", "status": "open", "summary": "Corvid returned the RTU-2 controls submittal twice. The third submission has been with Corvid since Oct 12.", "nextAction": "Corvid Engineering: complete the third review", "nextActionOrg": "mech", "signalIds": [ "s5" ], "itemIds": [ "sub-rtu" ], "documentIds": [], "confidence": 0.84 }, { "key": "minutes-14", "title": "Site meeting 14 minutes not yet circulated", "theme": "Documents & minutes", "severity": "low", "status": "open", "summary": "The Oct 22 meeting set the curtain decision date and the RTU-2 plan. Earlier minutes went out within 3 days.", "nextAction": "Halden Architects: circulate the minutes", "nextActionOrg": "arch", "signalIds": [ "s4" ], "itemIds": [], "documentIds": [], "confidence": 0.8 }, { "key": "rfi-gaps", "title": "Two RFIs never reached the owner", "theme": "Documents & minutes", "severity": "low", "status": "open", "summary": "RFIs 15 and 16 aren't in the record. Usually harmless, but any that changed cost or scope should come to the association.", "nextAction": "Northstar Construction: share RFIs 15 and 16 or confirm they were withdrawn", "nextActionOrg": "gc", "signalIds": [ "s1" ], "itemIds": [], "documentIds": [], "confidence": 0.9 }, { "key": "pa-6-late", "title": "Pay application 6 was paid 34 days after it was submitted", "theme": "Insurance & finance", "severity": "low", "status": "likely resolved", "summary": "The treasurer was away when the certificate arrived. Every other payment went out in 19–24 days. Prompt-payment rules expect 28.", "nextAction": "None needed; a backup signer is now named for absences", "nextActionOrg": "own", "signalIds": [], "itemIds": [ "pa-6" ], "documentIds": [], "confidence": 0.82 } ], "documents": [ { "id": "doc-pa-1", "title": "Application for Payment No. 1 (January)", "docClass": "Pay application", "number": "PA 1", "issuedByOrgId": "gc", "versions": [ { "filename": "5212_PA01.pdf", "revision": "0", "issuedOn": "2026-02-05", "current": true } ], "itemIds": [ "pa-1" ], "amount": 160950, "amounts": [ { "label": "Original contract sum", "value": 3480000 }, { "label": "Net change by change orders", "value": 18600 }, { "label": "Contract sum to date", "value": 3498600 }, { "label": "Total completed and stored to date", "value": 174000 }, { "label": "Retainage (7.5%)", "value": 13050 }, { "label": "Total earned less retainage", "value": 160950 }, { "label": "Less previous certificates", "value": 0 }, { "label": "Current payment due (before GST)", "value": 160950 } ], "signatures": [ { "orgId": "gc", "name": "Dana Whitford", "signedOn": "2026-02-05", "blank": false }, { "orgId": "arch", "name": "Mei Tanaka", "signedOn": "2026-02-11", "blank": false } ], "summary": "Pay application 1: work to date $174,000, holdback $13,050.00.", "textRead": true, "visibility": "owner_consultant_contractor" }, { "id": "doc-pa-2", "title": "Application for Payment No. 2 (February)", "docClass": "Pay application", "number": "PA 2", "issuedByOrgId": "gc", "versions": [ { "filename": "5212_PA02.pdf", "revision": "0", "issuedOn": "2026-03-05", "current": true } ], "itemIds": [ "pa-2" ], "amount": 225700, "amounts": [ { "label": "Original contract sum", "value": 3480000 }, { "label": "Net change by change orders", "value": 28450 }, { "label": "Contract sum to date", "value": 3508450 }, { "label": "Total completed and stored to date", "value": 418000 }, { "label": "Retainage (7.5%)", "value": 31350 }, { "label": "Total earned less retainage", "value": 386650 }, { "label": "Less previous certificates", "value": 160950 }, { "label": "Current payment due (before GST)", "value": 225700 } ], "signatures": [ { "orgId": "gc", "name": "Dana Whitford", "signedOn": "2026-03-05", "blank": false }, { "orgId": "arch", "name": "Mei Tanaka", "signedOn": "2026-03-10", "blank": false } ], "summary": "Pay application 2: work to date $418,000, holdback $31,350.00.", "textRead": true, "visibility": "owner_consultant_contractor" }, { "id": "doc-pa-3", "title": "Application for Payment No. 3 (March)", "docClass": "Pay application", "number": "PA 3", "issuedByOrgId": "gc", "versions": [ { "filename": "5212_PA03.pdf", "revision": "0", "issuedOn": "2026-04-06", "current": true } ], "itemIds": [ "pa-3" ], "amount": 262700, "amounts": [ { "label": "Original contract sum", "value": 3480000 }, { "label": "Net change by change orders", "value": 55850 }, { "label": "Contract sum to date", "value": 3535850 }, { "label": "Total completed and stored to date", "value": 702000 }, { "label": "Retainage (7.5%)", "value": 52650 }, { "label": "Total earned less retainage", "value": 649350 }, { "label": "Less previous certificates", "value": 386650 }, { "label": "Current payment due (before GST)", "value": 262700 } ], "signatures": [ { "orgId": "gc", "name": "Dana Whitford", "signedOn": "2026-04-06", "blank": false }, { "orgId": "arch", "name": "Mei Tanaka", "signedOn": "2026-04-10", "blank": false } ], "summary": "Pay application 3: work to date $702,000, holdback $52,650.00.", "textRead": true, "visibility": "owner_consultant_contractor" }, { "id": "doc-pa-4", "title": "Application for Payment No. 4 (April)", "docClass": "Pay application", "number": "PA 4", "issuedByOrgId": "gc", "versions": [ { "filename": "5212_PA04.pdf", "revision": "0", "issuedOn": "2026-05-05", "current": true } ], "itemIds": [ "pa-4" ], "amount": 289525, "amounts": [ { "label": "Original contract sum", "value": 3480000 }, { "label": "Net change by change orders", "value": 43450 }, { "label": "Contract sum to date", "value": 3523450 }, { "label": "Total completed and stored to date", "value": 1015000 }, { "label": "Retainage (7.5%)", "value": 76125 }, { "label": "Total earned less retainage", "value": 938875 }, { "label": "Less previous certificates", "value": 649350 }, { "label": "Current payment due (before GST)", "value": 289525 } ], "signatures": [ { "orgId": "gc", "name": "Dana Whitford", "signedOn": "2026-05-05", "blank": false }, { "orgId": "arch", "name": "Mei Tanaka", "signedOn": "2026-05-11", "blank": false } ], "summary": "Pay application 4: work to date $1,015,000, holdback $76,125.00.", "textRead": true, "visibility": "owner_consultant_contractor" }, { "id": "doc-pa-5", "title": "Application for Payment No. 5 (May)", "docClass": "Pay application", "number": "PA 5", "issuedByOrgId": "gc", "versions": [ { "filename": "5212_PA05.pdf", "revision": "0", "issuedOn": "2026-06-04", "current": true } ], "itemIds": [ "pa-5" ], "amount": 291375, "amounts": [ { "label": "Original contract sum", "value": 3480000 }, { "label": "Net change by change orders", "value": 43450 }, { "label": "Contract sum to date", "value": 3523450 }, { "label": "Total completed and stored to date", "value": 1330000 }, { "label": "Retainage (7.5%)", "value": 99750 }, { "label": "Total earned less retainage", "value": 1230250 }, { "label": "Less previous certificates", "value": 938875 }, { "label": "Current payment due (before GST)", "value": 291375 } ], "signatures": [ { "orgId": "gc", "name": "Dana Whitford", "signedOn": "2026-06-04", "blank": false }, { "orgId": "arch", "name": "Mei Tanaka", "signedOn": "2026-06-09", "blank": false } ], "summary": "Pay application 5: work to date $1,330,000, holdback $99,750.00.", "textRead": true, "visibility": "owner_consultant_contractor" }, { "id": "doc-pa-6", "title": "Application for Payment No. 6 (June)", "docClass": "Pay application", "number": "PA 6", "issuedByOrgId": "gc", "versions": [ { "filename": "5212_PA06.pdf", "revision": "0", "issuedOn": "2026-07-06", "current": true } ], "itemIds": [ "pa-6" ], "amount": 286750, "amounts": [ { "label": "Original contract sum", "value": 3480000 }, { "label": "Net change by change orders", "value": 50400 }, { "label": "Contract sum to date", "value": 3530400 }, { "label": "Total completed and stored to date", "value": 1640000 }, { "label": "Retainage (7.5%)", "value": 123000 }, { "label": "Total earned less retainage", "value": 1517000 }, { "label": "Less previous certificates", "value": 1230250 }, { "label": "Current payment due (before GST)", "value": 286750 } ], "signatures": [ { "orgId": "gc", "name": "Dana Whitford", "signedOn": "2026-07-06", "blank": false }, { "orgId": "arch", "name": "Mei Tanaka", "signedOn": "2026-07-10", "blank": false } ], "summary": "Pay application 6: work to date $1,640,000, holdback $123,000.00.", "textRead": true, "visibility": "owner_consultant_contractor" }, { "id": "doc-pa-7", "title": "Application for Payment No. 7 (July)", "docClass": "Pay application", "number": "PA 7", "issuedByOrgId": "gc", "versions": [ { "filename": "5212_PA07.pdf", "revision": "0", "issuedOn": "2026-08-05", "current": true } ], "itemIds": [ "pa-7" ], "amount": 245125, "amounts": [ { "label": "Original contract sum", "value": 3480000 }, { "label": "Net change by change orders", "value": 54600 }, { "label": "Contract sum to date", "value": 3534600 }, { "label": "Total completed and stored to date", "value": 1905000 }, { "label": "Retainage (7.5%)", "value": 142875 }, { "label": "Total earned less retainage", "value": 1762125 }, { "label": "Less previous certificates", "value": 1517000 }, { "label": "Current payment due (before GST)", "value": 245125 } ], "signatures": [ { "orgId": "gc", "name": "Dana Whitford", "signedOn": "2026-08-05", "blank": false }, { "orgId": "arch", "name": "Mei Tanaka", "signedOn": "2026-08-11", "blank": false } ], "summary": "Pay application 7: work to date $1,905,000, holdback $142,875.00.", "textRead": true, "visibility": "owner_consultant_contractor" }, { "id": "doc-pa-8", "title": "Application for Payment No. 8 (August)", "docClass": "Pay application", "number": "PA 8", "issuedByOrgId": "gc", "versions": [ { "filename": "5212_PA08.pdf", "revision": "0", "issuedOn": "2026-09-04", "current": true } ], "itemIds": [ "pa-8" ], "amount": 245125, "amounts": [ { "label": "Original contract sum", "value": 3480000 }, { "label": "Net change by change orders", "value": 54600 }, { "label": "Contract sum to date", "value": 3534600 }, { "label": "Total completed and stored to date", "value": 2170000 }, { "label": "Retainage (7.5%)", "value": 162750 }, { "label": "Total earned less retainage", "value": 2007250 }, { "label": "Less previous certificates", "value": 1762125 }, { "label": "Current payment due (before GST)", "value": 245125 } ], "signatures": [ { "orgId": "gc", "name": "Dana Whitford", "signedOn": "2026-09-04", "blank": false }, { "orgId": "arch", "name": "Mei Tanaka", "signedOn": "2026-09-16", "blank": false } ], "summary": "Pay application 8: work to date $2,170,000, holdback $162,750.00.", "textRead": true, "visibility": "owner_consultant_contractor" }, { "id": "doc-pa-9", "title": "Application for Payment No. 9 (September)", "docClass": "Pay application", "number": "PA 9", "issuedByOrgId": "gc", "versions": [ { "filename": "5212_PA09.pdf", "revision": "0", "issuedOn": "2026-10-05", "current": true } ], "itemIds": [ "pa-9" ], "amount": 220150, "amounts": [ { "label": "Original contract sum", "value": 3480000 }, { "label": "Net change by change orders", "value": 61240 }, { "label": "Contract sum to date", "value": 3541240 }, { "label": "Total completed and stored to date", "value": 2408000 }, { "label": "Retainage (7.5%)", "value": 180600 }, { "label": "Total earned less retainage", "value": 2227400 }, { "label": "Less previous certificates", "value": 2007250 }, { "label": "Current payment due (before GST)", "value": 220150 } ], "signatures": [ { "orgId": "gc", "name": "Dana Whitford", "signedOn": "2026-10-05", "blank": false }, { "orgId": "arch", "blank": true } ], "summary": "Pay application 9: work to date $2,408,000, holdback $180,600.00.", "textRead": true, "visibility": "owner_consultant_contractor" }, { "id": "doc-statdec-1", "title": "Statutory declaration with pay application 1", "docClass": "Statutory declaration", "issuedByOrgId": "gc", "versions": [ { "filename": "StatDec-PA1.pdf", "issuedOn": "2026-02-05", "current": true } ], "itemIds": [ "pa-1" ], "summary": "Northstar declares its subcontractors and suppliers paid to the previous period.", "textRead": true, "visibility": "owner_consultant_contractor" }, { "id": "doc-statdec-2", "title": "Statutory declaration with pay application 2", "docClass": "Statutory declaration", "issuedByOrgId": "gc", "versions": [ { "filename": "StatDec-PA2.pdf", "issuedOn": "2026-03-05", "current": true } ], "itemIds": [ "pa-2" ], "summary": "Northstar declares its subcontractors and suppliers paid to the previous period.", "textRead": true, "visibility": "owner_consultant_contractor" }, { "id": "doc-statdec-3", "title": "Statutory declaration with pay application 3", "docClass": "Statutory declaration", "issuedByOrgId": "gc", "versions": [ { "filename": "StatDec-PA3.pdf", "issuedOn": "2026-04-06", "current": true } ], "itemIds": [ "pa-3" ], "summary": "Northstar declares its subcontractors and suppliers paid to the previous period.", "textRead": true, "visibility": "owner_consultant_contractor" }, { "id": "doc-statdec-4", "title": "Statutory declaration with pay application 4", "docClass": "Statutory declaration", "issuedByOrgId": "gc", "versions": [ { "filename": "StatDec-PA4.pdf", "issuedOn": "2026-05-05", "current": true } ], "itemIds": [ "pa-4" ], "summary": "Northstar declares its subcontractors and suppliers paid to the previous period.", "textRead": true, "visibility": "owner_consultant_contractor" }, { "id": "doc-statdec-5", "title": "Statutory declaration with pay application 5", "docClass": "Statutory declaration", "issuedByOrgId": "gc", "versions": [ { "filename": "StatDec-PA5.pdf", "issuedOn": "2026-06-04", "current": true } ], "itemIds": [ "pa-5" ], "summary": "Northstar declares its subcontractors and suppliers paid to the previous period.", "textRead": true, "visibility": "owner_consultant_contractor" }, { "id": "doc-statdec-6", "title": "Statutory declaration with pay application 6", "docClass": "Statutory declaration", "issuedByOrgId": "gc", "versions": [ { "filename": "StatDec-PA6.pdf", "issuedOn": "2026-07-06", "current": true } ], "itemIds": [ "pa-6" ], "summary": "Northstar declares its subcontractors and suppliers paid to the previous period.", "textRead": true, "visibility": "owner_consultant_contractor" }, { "id": "doc-statdec-7", "title": "Statutory declaration with pay application 7", "docClass": "Statutory declaration", "issuedByOrgId": "gc", "versions": [ { "filename": "StatDec-PA7.pdf", "issuedOn": "2026-08-05", "current": true } ], "itemIds": [ "pa-7" ], "summary": "Northstar declares its subcontractors and suppliers paid to the previous period.", "textRead": true, "visibility": "owner_consultant_contractor" }, { "id": "doc-statdec-8", "title": "Statutory declaration with pay application 8", "docClass": "Statutory declaration", "issuedByOrgId": "gc", "versions": [ { "filename": "StatDec-PA8.pdf", "issuedOn": "2026-09-04", "current": true } ], "itemIds": [ "pa-8" ], "summary": "Northstar declares its subcontractors and suppliers paid to the previous period.", "textRead": true, "visibility": "owner_consultant_contractor" }, { "id": "doc-statdec-9", "title": "Statutory declaration with pay application 9", "docClass": "Statutory declaration", "issuedByOrgId": "gc", "versions": [ { "filename": "StatDec-PA9.pdf", "issuedOn": "2026-10-05", "current": true } ], "itemIds": [ "pa-9" ], "summary": "Northstar declares its subcontractors and suppliers paid to the previous period.", "textRead": true, "visibility": "owner_consultant_contractor" }, { "id": "doc-wcb-1", "title": "WCB clearance letter (January)", "docClass": "Clearance letter", "issuedByOrgId": "gc", "versions": [ { "filename": "WCB-January.pdf", "issuedOn": "2026-02-05", "current": true } ], "itemIds": [ "pa-1" ], "summary": "Workers' compensation clearance for Northstar.", "textRead": true, "visibility": "owner_consultant_contractor" }, { "id": "doc-wcb-2", "title": "WCB clearance letter (February)", "docClass": "Clearance letter", "issuedByOrgId": "gc", "versions": [ { "filename": "WCB-February.pdf", "issuedOn": "2026-03-05", "current": true } ], "itemIds": [ "pa-2" ], "summary": "Workers' compensation clearance for Northstar.", "textRead": true, "visibility": "owner_consultant_contractor" }, { "id": "doc-wcb-3", "title": "WCB clearance letter (March)", "docClass": "Clearance letter", "issuedByOrgId": "gc", "versions": [ { "filename": "WCB-March.pdf", "issuedOn": "2026-04-06", "current": true } ], "itemIds": [ "pa-3" ], "summary": "Workers' compensation clearance for Northstar.", "textRead": true, "visibility": "owner_consultant_contractor" }, { "id": "doc-wcb-4", "title": "WCB clearance letter (April)", "docClass": "Clearance letter", "issuedByOrgId": "gc", "versions": [ { "filename": "WCB-April.pdf", "issuedOn": "2026-05-05", "current": true } ], "itemIds": [ "pa-4" ], "summary": "Workers' compensation clearance for Northstar.", "textRead": true, "visibility": "owner_consultant_contractor" }, { "id": "doc-wcb-5", "title": "WCB clearance letter (May)", "docClass": "Clearance letter", "issuedByOrgId": "gc", "versions": [ { "filename": "WCB-May.pdf", "issuedOn": "2026-06-04", "current": true } ], "itemIds": [ "pa-5" ], "summary": "Workers' compensation clearance for Northstar.", "textRead": true, "visibility": "owner_consultant_contractor" }, { "id": "doc-wcb-6", "title": "WCB clearance letter (June)", "docClass": "Clearance letter", "issuedByOrgId": "gc", "versions": [ { "filename": "WCB-June.pdf", "issuedOn": "2026-07-06", "current": true } ], "itemIds": [ "pa-6" ], "summary": "Workers' compensation clearance for Northstar.", "textRead": true, "visibility": "owner_consultant_contractor" }, { "id": "doc-wcb-7", "title": "WCB clearance letter (July)", "docClass": "Clearance letter", "issuedByOrgId": "gc", "versions": [ { "filename": "WCB-July.pdf", "issuedOn": "2026-08-05", "current": true } ], "itemIds": [ "pa-7" ], "summary": "Workers' compensation clearance for Northstar.", "textRead": true, "visibility": "owner_consultant_contractor" }, { "id": "doc-wcb-9", "title": "WCB clearance letter (September)", "docClass": "Clearance letter", "issuedByOrgId": "gc", "versions": [ { "filename": "WCB-September.pdf", "issuedOn": "2026-10-05", "current": true } ], "itemIds": [ "pa-9" ], "summary": "Workers' compensation clearance for Northstar.", "textRead": true, "visibility": "owner_consultant_contractor" }, { "id": "doc-co-1", "title": "Change Order 1 · Reroute abandoned water line found at the new footings", "docClass": "Change Order", "number": "CO 1", "issuedByOrgId": "arch", "versions": [ { "filename": "HA-24-31_CO01.pdf", "revision": "0", "issuedOn": "2026-01-17", "current": true } ], "itemIds": [ "co-1" ], "amount": 18600, "signatures": [ { "orgId": "arch", "name": "Mei Tanaka", "signedOn": "2026-01-17", "blank": false }, { "orgId": "own", "name": "Jordan Ellis", "signedOn": "2026-01-22", "blank": false }, { "orgId": "gc", "name": "Dana Whitford", "signedOn": "2026-01-22", "blank": false } ], "summary": "An old water line, not on the survey, ran through the new east footings.", "textRead": true, "visibility": "owner_consultant_contractor" }, { "id": "doc-co-2", "title": "Change Order 2 · Sound system rough-in for the gymnasium", "docClass": "Change Order", "number": "CO 2", "issuedByOrgId": "arch", "versions": [ { "filename": "HA-24-31_CO02.pdf", "revision": "0", "issuedOn": "2026-02-21", "current": true } ], "itemIds": [ "co-2" ], "amount": 9850, "signatures": [ { "orgId": "arch", "name": "Mei Tanaka", "signedOn": "2026-02-21", "blank": false }, { "orgId": "own", "name": "Jordan Ellis", "signedOn": "2026-02-26", "blank": false }, { "orgId": "gc", "name": "Dana Whitford", "signedOn": "2026-02-26", "blank": false } ], "summary": "The association asked for conduit and boxes for a future sound system.", "textRead": true, "visibility": "owner_consultant_contractor" }, { "id": "doc-co-3", "title": "Change Order 3 · Rock excavation at the north footings", "docClass": "Change Order", "number": "CO 3", "issuedByOrgId": "arch", "versions": [ { "filename": "HA-24-31_CO03.pdf", "revision": "0", "issuedOn": "2026-03-14", "current": true } ], "itemIds": [ "co-3" ], "amount": 27400, "signatures": [ { "orgId": "arch", "name": "Mei Tanaka", "signedOn": "2026-03-14", "blank": false }, { "orgId": "own", "name": "Jordan Ellis", "signedOn": "2026-03-19", "blank": false }, { "orgId": "gc", "name": "Dana Whitford", "signedOn": "2026-03-19", "blank": false } ], "summary": "Bedrock was higher than the geotechnical report expected.", "textRead": true, "visibility": "owner_consultant_contractor" }, { "id": "doc-co-4", "title": "Change Order 4 · Delete the exterior entrance canopy (credit)", "docClass": "Change Order", "number": "CO 4", "issuedByOrgId": "arch", "versions": [ { "filename": "HA-24-31_CO04.pdf", "revision": "0", "issuedOn": "2026-04-25", "current": true } ], "itemIds": [ "co-4" ], "amount": -12400, "signatures": [ { "orgId": "arch", "name": "Mei Tanaka", "signedOn": "2026-04-25", "blank": false }, { "orgId": "own", "name": "Jordan Ellis", "signedOn": "2026-04-30", "blank": false }, { "orgId": "gc", "name": "Dana Whitford", "signedOn": "2026-04-30", "blank": false } ], "summary": "The association chose to defer the canopy to a later phase.", "textRead": true, "visibility": "owner_consultant_contractor" }, { "id": "doc-co-5", "title": "Change Order 5 · Reroute supply duct to clear the gym ceiling height", "docClass": "Change Order", "number": "CO 5", "issuedByOrgId": "arch", "versions": [ { "filename": "HA-24-31_CO05.pdf", "revision": "0", "issuedOn": "2026-06-06", "current": true } ], "itemIds": [ "co-5" ], "amount": 6950, "signatures": [ { "orgId": "arch", "name": "Mei Tanaka", "signedOn": "2026-06-06", "blank": false }, { "orgId": "own", "name": "Jordan Ellis", "signedOn": "2026-06-11", "blank": false }, { "orgId": "gc", "name": "Dana Whitford", "signedOn": "2026-06-11", "blank": false } ], "summary": "Duct as drawn would have cut into the required gym clear height.", "textRead": true, "visibility": "owner_consultant_contractor" }, { "id": "doc-co-6", "title": "Change Order 6 · Additional exit signage requested by the fire inspector", "docClass": "Change Order", "number": "CO 6", "issuedByOrgId": "arch", "versions": [ { "filename": "HA-24-31_CO06.pdf", "revision": "0", "issuedOn": "2026-07-18", "current": true } ], "itemIds": [ "co-6" ], "amount": 4200, "signatures": [ { "orgId": "arch", "name": "Mei Tanaka", "signedOn": "2026-07-18", "blank": false }, { "orgId": "own", "name": "Jordan Ellis", "signedOn": "2026-07-23", "blank": false }, { "orgId": "gc", "name": "Dana Whitford", "signedOn": "2026-07-23", "blank": false } ], "summary": "Two more illuminated exit signs, added at framing inspection.", "textRead": true, "visibility": "owner_consultant_contractor" }, { "id": "doc-co-7", "title": "Change Order 7 · Upgrade to a sprung gymnasium floor", "docClass": "Change Order", "number": "CO 7", "issuedByOrgId": "arch", "versions": [ { "filename": "HA-24-31_CO07.pdf", "revision": "0", "issuedOn": "2026-09-05", "current": true } ], "itemIds": [ "co-7" ], "amount": 6640, "signatures": [ { "orgId": "arch", "name": "Mei Tanaka", "signedOn": "2026-09-05", "blank": false }, { "orgId": "own", "name": "Jordan Ellis", "signedOn": "2026-09-10", "blank": false }, { "orgId": "gc", "name": "Dana Whitford", "signedOn": "2026-09-10", "blank": false } ], "summary": "Difference between the specified floor and a sprung system the association preferred.", "textRead": true, "visibility": "owner_consultant_contractor" }, { "id": "doc-draw-1", "title": "Borrowing request · Draw 1", "docClass": "Draw request", "number": "Draw 1", "issuedByOrgId": "own", "versions": [ { "filename": "PCU-Draw1.pdf", "issuedOn": "2026-05-28", "current": true } ], "itemIds": [ "draw-1" ], "amount": 304001.25, "signatures": [ { "orgId": "own", "name": "Jordan Ellis", "blank": false }, { "orgId": "own", "name": "Sam Okafor", "blank": false } ], "summary": "Funded pay application 4.", "textRead": true, "visibility": "owner_internal" }, { "id": "doc-draw-2", "title": "Borrowing request · Draw 2", "docClass": "Draw request", "number": "Draw 2", "issuedByOrgId": "own", "versions": [ { "filename": "PCU-Draw2.pdf", "issuedOn": "2026-06-25", "current": true } ], "itemIds": [ "draw-2" ], "amount": 305943.75, "signatures": [ { "orgId": "own", "name": "Jordan Ellis", "blank": false }, { "orgId": "own", "name": "Sam Okafor", "blank": false } ], "summary": "Funded pay application 5.", "textRead": true, "visibility": "owner_internal" }, { "id": "doc-draw-3", "title": "Borrowing request · Draw 3", "docClass": "Draw request", "number": "Draw 3", "issuedByOrgId": "own", "versions": [ { "filename": "PCU-Draw3.pdf", "issuedOn": "2026-08-08", "current": true } ], "itemIds": [ "draw-3" ], "amount": 301087.5, "signatures": [ { "orgId": "own", "name": "Jordan Ellis", "blank": false }, { "orgId": "own", "name": "Sam Okafor", "blank": false } ], "summary": "Funded pay application 6.", "textRead": true, "visibility": "owner_internal" }, { "id": "doc-draw-4", "title": "Borrowing request · Draw 4", "docClass": "Draw request", "number": "Draw 4", "issuedByOrgId": "own", "versions": [ { "filename": "PCU-Draw4.pdf", "issuedOn": "2026-08-27", "current": true } ], "itemIds": [ "draw-4" ], "amount": 257381.25, "signatures": [ { "orgId": "own", "name": "Jordan Ellis", "blank": false }, { "orgId": "own", "name": "Sam Okafor", "blank": false } ], "summary": "Funded pay application 7.", "textRead": true, "visibility": "owner_internal" }, { "id": "doc-draw-5", "title": "Borrowing request · Draw 5", "docClass": "Draw request", "number": "Draw 5", "issuedByOrgId": "own", "versions": [ { "filename": "PCU-Draw5.pdf", "issuedOn": "2026-09-24", "current": true } ], "itemIds": [ "draw-5" ], "amount": 257381.25, "signatures": [ { "orgId": "own", "name": "Jordan Ellis", "blank": false }, { "orgId": "own", "name": "Sam Okafor", "blank": false } ], "summary": "Funded pay application 8.", "textRead": true, "visibility": "owner_internal" }, { "id": "doc-draw-6", "title": "Borrowing request · Draw 6", "docClass": "Draw request", "number": "Draw 6", "issuedByOrgId": "own", "versions": [ { "filename": "PCU-Draw6.pdf", "issuedOn": "2026-10-15", "current": true } ], "itemIds": [ "draw-6" ], "amount": 231157.5, "signatures": [ { "orgId": "own", "blank": true }, { "orgId": "own", "blank": true } ], "summary": "Waiting on an updated cost-to-complete the credit union asked for.", "textRead": true, "visibility": "owner_internal" }, { "id": "doc-contract", "title": "CCDC 2 Stipulated Price Contract", "docClass": "Contract", "issuedByOrgId": "gc", "versions": [ { "filename": "5212_CCDC2_signed.pdf", "issuedOn": "2025-11-18", "current": true } ], "itemIds": [ "contract" ], "amount": 3480000, "signatures": [ { "orgId": "own", "name": "Jordan Ellis", "signedOn": "2025-11-18", "blank": false }, { "orgId": "gc", "name": "Dana Whitford", "signedOn": "2025-11-18", "blank": false } ], "summary": "Contract price $3,480,000 before GST.", "textRead": true, "visibility": "owner_consultant_contractor" }, { "id": "doc-coi", "title": "Certificate of insurance: builder's risk and liability", "docClass": "Certificate of insurance", "issuedByOrgId": "gc", "versions": [ { "filename": "Northstar-COI-2026.pdf", "issuedOn": "2026-01-08", "current": true } ], "itemIds": [], "summary": "Names Riverside Community Association as additional insured; builder's risk to substantial performance plus 30 days.", "textRead": true, "visibility": "owner_consultant_contractor" }, { "id": "doc-arch-set", "title": "Architectural drawings (A-series)", "docClass": "Drawing set", "issuedByOrgId": "arch", "versions": [ { "filename": "HA-24-31_A_IFC.pdf", "revision": "IFC", "issuedOn": "2025-12-04", "current": false }, { "filename": "HA-24-31_A_Rev1.pdf", "revision": "1", "issuedOn": "2026-04-15", "current": false, "note": "Canopy deleted (CO 4)" }, { "filename": "HA-24-31_A_Rev2.pdf", "revision": "2", "issuedOn": "2026-10-09", "current": true, "note": "Link corridor fire separation (PCO 017)" } ], "itemIds": [], "summary": "Current set is revision 2.", "textRead": false, "visibility": "all_parties" }, { "id": "doc-bp", "title": "Building permit RCB-25-0418", "docClass": "Permit", "number": "RCB-25-0418", "issuedByOrgId": "city", "versions": [ { "filename": "RCB-25-0418.pdf", "issuedOn": "2025-09-02", "current": true } ], "itemIds": [ "bp-application" ], "summary": "Gymnasium and program wing; conditions include framing and fire-separation inspections.", "textRead": true, "visibility": "all_parties" }, { "id": "doc-fr-07", "title": "Field Review 7", "docClass": "Field report", "number": "FR 07", "issuedByOrgId": "arch", "versions": [ { "filename": "HA-24-31_FR07.pdf", "issuedOn": "2026-10-16", "current": true } ], "itemIds": [ "fr-07" ], "summary": "Roof membrane complete; two fire-stopping notes.", "textRead": true, "visibility": "owner_consultant_contractor" } ], "meetings": [ { "id": "sm-12", "series": "Site meeting", "number": 12, "date": "2026-09-03", "title": "Site meeting 12", "attendees": [ { "name": "Jordan Ellis", "orgId": "own" }, { "name": "Dana Whitford", "orgId": "gc" }, { "name": "Tom Becker", "orgId": "gc" }, { "name": "Mei Tanaka", "orgId": "arch" } ], "minutesStatus": "distributed", "distributedOn": "2026-09-05", "distributedTo": [ "Owner", "Northstar", "Halden", "Corvid" ], "takeaways": [ "Roof membrane on schedule for early October.", "Sprung floor upgrade approved in principle (became CO 7)." ], "decisions": [ "Proceed with the sprung gymnasium floor." ], "actions": [ { "text": "Price the sprung floor upgrade", "owner": "Dana Whitford", "orgId": "gc", "due": "2026-09-08", "status": "done" } ], "openQuestions": [], "itemIds": [ "co-7" ] }, { "id": "sm-13", "series": "Site meeting", "number": 13, "date": "2026-10-01", "title": "Site meeting 13", "attendees": [ { "name": "Jordan Ellis", "orgId": "own" }, { "name": "Dana Whitford", "orgId": "gc" }, { "name": "Tom Becker", "orgId": "gc" }, { "name": "Mei Tanaka", "orgId": "arch" } ], "minutesStatus": "distributed", "distributedOn": "2026-10-03", "distributedTo": [ "Owner", "Northstar", "Halden", "Corvid" ], "takeaways": [ "Program room colours chosen: palette B.", "RTU-2 submittal returned a second time; start-up drives the gym floor date.", "Fire separation at the link corridor is needed per the City's plan review." ], "decisions": [ "Finish palette B for the program rooms." ], "actions": [ { "text": "Resubmit RTU-2 with revised controls", "owner": "Tom Becker", "orgId": "gc", "due": "2026-10-10", "status": "done" }, { "text": "Price the link corridor fire separation", "owner": "Dana Whitford", "orgId": "gc", "due": "2026-10-09", "status": "done" }, { "text": "Answer RFI 21 (roof drains)", "owner": "Mei Tanaka", "orgId": "arch", "due": "2026-10-10", "status": "open" } ], "openQuestions": [ "Manual or motorized divider curtain?" ], "itemIds": [ "sub-rtu", "pco-017", "dec-colours" ] }, { "id": "sm-14", "series": "Site meeting", "number": 14, "date": "2026-10-22", "title": "Site meeting 14", "attendees": [ { "name": "Jordan Ellis", "orgId": "own" }, { "name": "Dana Whitford", "orgId": "gc" }, { "name": "Tom Becker", "orgId": "gc" }, { "name": "Mei Tanaka", "orgId": "arch" } ], "minutesStatus": "agenda_only", "takeaways": [], "decisions": [], "actions": [ { "text": "Decide on the divider curtain", "owner": "Jordan Ellis", "orgId": "own", "due": "2026-10-30", "status": "open" }, { "text": "Complete third review of RTU-2", "owner": "Patrick Doyle", "orgId": "mech", "due": "2026-10-27", "status": "open" } ], "openQuestions": [], "itemIds": [ "dec-curtain", "sub-rtu" ] } ], "money": { "original": 3480000, "originalNote": "CCDC 2 stipulated price, signed Nov 18, 2025", "current": 3541240, "currentNote": "after CO 1–7", "approved": 61240, "pending": 18900, "contingencyLeft": 69860, "billedPct": 68, "billedThrough": "Pay app 9", "checks": [ { "ok": true, "title": "Change orders add up", "detail": "CO 1–7 total $61,240.00, taking the contract from $3,480,000.00 to $3,541,240.00." }, { "ok": true, "title": "Each pay application carries the current contract sum", "detail": "Pay apps 1–9 each include every change order signed before they were issued." }, { "ok": true, "title": "Holdback kept at 7.5% on every pay app", "detail": "Manitoba's Builders' Liens Act requires 7.5%; nothing has been released." }, { "ok": false, "title": "Pay application 9 isn't certified yet", "detail": "Submitted Oct 5; with Halden 19 days. Certificates on this project usually take 4–6 days.", "itemIds": [ "pa-9" ] } ], "chains": [ { "label": "Reroute abandoned water line found at the new footings", "ccn": "CCN 02", "pco": "PCO 003", "co": "CO 1", "amount": 18600, "signed": "Owner and Northstar 2026-01-22", "status": "complete", "statusLabel": "Executed", "itemId": "co-1" }, { "label": "Sound system rough-in for the gymnasium", "pco": "PCO 005", "co": "CO 2", "amount": 9850, "signed": "Owner and Northstar 2026-02-26", "status": "complete", "statusLabel": "Executed", "itemId": "co-2" }, { "label": "Rock excavation at the north footings", "ccn": "CCN 04", "pco": "PCO 007", "co": "CO 3", "amount": 27400, "signed": "Owner and Northstar 2026-03-19", "status": "complete", "statusLabel": "Executed", "itemId": "co-3" }, { "label": "Delete the exterior entrance canopy (credit)", "pco": "PCO 008", "co": "CO 4", "amount": -12400, "signed": "Owner and Northstar 2026-04-30", "status": "complete", "statusLabel": "Executed", "itemId": "co-4" }, { "label": "Reroute supply duct to clear the gym ceiling height", "ccn": "CCN 07", "pco": "PCO 011", "co": "CO 5", "amount": 6950, "signed": "Owner and Northstar 2026-06-11", "status": "complete", "statusLabel": "Executed", "itemId": "co-5" }, { "label": "Additional exit signage requested by the fire inspector", "pco": "PCO 013", "co": "CO 6", "amount": 4200, "signed": "Owner and Northstar 2026-07-23", "status": "complete", "statusLabel": "Executed", "itemId": "co-6" }, { "label": "Upgrade to a sprung gymnasium floor", "pco": "PCO 015", "co": "CO 7", "amount": 6640, "signed": "Owner and Northstar 2026-09-10", "status": "complete", "statusLabel": "Executed", "itemId": "co-7" }, { "label": "Fire separation upgrade at the link corridor", "ccn": "CCN 09", "pco": "PCO 017", "amount": 14300, "status": "approval", "statusLabel": "Owner approval needed", "itemId": "pco-017" }, { "label": "Motorized gym divider curtain", "pco": "PCO 018", "amount": 4600, "status": "approval", "statusLabel": "Owner approval needed", "itemId": "pco-018" } ], "trail": [], "payments": [ { "label": "Pay application 1", "covers": [ "PA 1" ], "paidOn": "2026-02-24", "amount": 168997.5, "fundedBy": [ { "source": "Own cash", "amount": 168997.5 } ] }, { "label": "Pay application 2", "covers": [ "PA 2" ], "paidOn": "2026-03-26", "amount": 236985, "fundedBy": [ { "source": "Own cash", "amount": 236985 } ] }, { "label": "Pay application 3", "covers": [ "PA 3" ], "paidOn": "2026-04-26", "amount": 275835, "fundedBy": [ { "source": "Own cash", "amount": 275835 } ] }, { "label": "Pay application 4", "covers": [ "PA 4" ], "paidOn": "2026-05-29", "amount": 304001.25, "fundedBy": [ { "source": "Loan advance", "amount": 304001.25 } ] }, { "label": "Pay application 5", "covers": [ "PA 5" ], "paidOn": "2026-06-26", "amount": 305943.75, "fundedBy": [ { "source": "Loan advance", "amount": 305943.75 } ] }, { "label": "Pay application 6", "covers": [ "PA 6" ], "paidOn": "2026-08-09", "amount": 301087.5, "fundedBy": [ { "source": "Loan advance", "amount": 301087.5 } ] }, { "label": "Pay application 7", "covers": [ "PA 7" ], "paidOn": "2026-08-28", "amount": 257381.25, "fundedBy": [ { "source": "Loan advance", "amount": 257381.25 } ] }, { "label": "Pay application 8", "covers": [ "PA 8" ], "paidOn": "2026-09-25", "amount": 257381.25, "fundedBy": [ { "source": "Loan advance", "amount": 257381.25 } ] } ], "paymentsSource": "the treasurer's payment log" }, "messages": [ { "id": "m1", "threadId": "t1", "subject": "5212 RFI 21 roof drains – following up", "fromName": "Dana Whitford", "fromOrgId": "gc", "sentAt": "2026-10-14T10:12", "snippet": "Following up on RFI 21; the roofer is waiting on this to finish the parapet…", "body": "Hi Mei, following up on RFI 21. The roofer is waiting on this to finish the parapet flashing. Can we get an answer this week?\n\nDana", "attachments": [], "ccProject": true, "source": "direct" }, { "id": "m2", "threadId": "t2", "subject": "HA-24-31 Divider curtain selection", "fromName": "Mei Tanaka", "fromOrgId": "arch", "sentAt": "2026-10-12T15:40", "snippet": "We need the association's choice of curtain to finalize the ceiling grid…", "body": "Jordan, we need the association's choice between the manual and motorized divider curtain to finalize the ceiling grid. Northstar's price for the motorized option is PCO 018.\n\nMei", "attachments": [ "PCO-018.pdf" ], "ccProject": true, "source": "direct" }, { "id": "m3", "threadId": "t3", "subject": "Draw 6 – cost to complete", "fromName": "Alex Shah", "fromOrgId": "bank", "sentAt": "2026-10-15T09:05", "snippet": "Before we fund Draw 6 we need an updated cost-to-complete…", "body": "Jordan, before we fund Draw 6 we need an updated cost-to-complete from the contractor. The last one we have is from July.\n\nAlex", "attachments": [], "ccProject": true, "source": "direct" }, { "id": "m4", "threadId": "t4", "subject": "5212 Pay application 9", "fromName": "Erin Wu", "fromOrgId": "gc", "sentAt": "2026-10-05T13:30", "snippet": "Pay application 9 for September attached, with the statutory declaration…", "body": "Attached: pay application 9 for September, the statutory declaration and our WCB clearance letter.\n\nErin", "attachments": [ "PA09.pdf", "StatDec-PA9.pdf", "WCB-September.pdf" ], "ccProject": true, "source": "direct" }, { "id": "m5", "threadId": "t5", "subject": "HA-24-31 PCO 017 fire separation", "fromName": "Mei Tanaka", "fromOrgId": "arch", "sentAt": "2026-10-12T11:20", "snippet": "We've reviewed Northstar's price for the link corridor fire separation…", "body": "We've reviewed Northstar's price for the link corridor fire separation required by the City. It's reasonable and we recommend approval.\n\nMei", "attachments": [], "ccProject": true, "source": "direct" }, { "id": "m6", "threadId": "t6", "subject": "RTU-2 resubmittal", "fromName": "Tom Becker", "fromOrgId": "gc", "sentAt": "2026-10-12T08:45", "snippet": "Third submission for RTU-2 attached with the revised controls sequence…", "body": "Third submission for RTU-2 attached with the revised controls sequence. Start-up is what drives heat for the gym floor.\n\nTom", "attachments": [ "RTU-2-rev3.pdf" ], "ccProject": true, "source": "direct" }, { "id": "m7", "threadId": "t7", "subject": "Site meeting 13 minutes", "fromName": "Mei Tanaka", "fromOrgId": "arch", "sentAt": "2026-10-03T16:10", "snippet": "Minutes of the Oct 1 site meeting attached…", "body": "Minutes of the Oct 1 site meeting attached. The committee chose finish palette B for the program rooms.\n\nMei", "attachments": [ "SM13-minutes.pdf" ], "ccProject": true, "source": "direct" } ], "observations": [ { "id": "o1", "note": "Roof membrane complete over the gymnasium.", "location": "Gym roof", "observedOn": "2026-10-16", "byName": "Mei Tanaka (Halden)", "trade": "Roofing", "photoTones": [ "#8E9AA3", "#6B767E" ], "itemId": "fr-07", "from": "email" }, { "id": "o2", "note": "Fire-stopping still needed at two corridor penetrations.", "location": "Link corridor", "observedOn": "2026-10-16", "byName": "Mei Tanaka (Halden)", "trade": "Fire stopping", "photoTones": [ "#C9B7A0" ], "itemId": "fr-07", "from": "email" }, { "id": "o3", "note": "Gym floor area swept and protected, waiting on heat.", "location": "Gymnasium", "observedOn": "2026-10-21", "byName": "Tom Becker (Northstar)", "trade": "Flooring", "photoTones": [ "#D2C2A8", "#B39E80" ], "itemId": "temp-heat", "from": "upload" }, { "id": "o4", "note": "Program room drywall taped; ready for prime.", "location": "Program rooms 101–104", "observedOn": "2026-10-22", "byName": "Rita Valdez (owner)", "trade": "Drywall", "photoTones": [ "#E1DCD3", "#C8C1B5" ], "from": "upload" } ], "decisions": [] }